Calendly booking page

Calendly

Create Calendly event types, connect multiple calendars to prevent conflicts, and automate SMS and email reminders.

Calendly is the fastest way to stand up a polished booking page independent of which email provider you use. It connects to Google, Microsoft 365, Exchange, and iCloud calendars, checks all of them for conflicts, and offers the richest reminder and team-routing options of the mainstream tools.

It is the strongest choice when scheduling logic gets involved — round robin across a team, collective availability for a panel, or automated SMS follow-ups.

See the AI receptionist send this link Official docs: Calendly Help

Who it is for

Individuals and teams that want fast setup plus advanced routing — round robin, collective, and group event types — and automated SMS plus email reminders, regardless of which calendar provider they use.

How to set up Calendly

1
Sign up and connect your calendars
Create a Calendly account and connect your calendar (Google, Microsoft 365, Exchange, or iCloud). Connect every calendar you use for real commitments so Calendly can check all of them for conflicts.
2
Create an event type
From the Event Types page, create a new event type and pick the format: one-on-one for a single host, round robin to distribute across a team, collective when several people must all attend, or group for many invitees on one slot.
3
Set duration, location, and availability
Name the event, set its length, choose the location (Zoom, Google Meet, Teams, phone, or in person), and define the availability schedule that governs when it can be booked.
4
Add buffers and scheduling limits
Set buffer time before and after, a minimum scheduling notice, and a daily limit. These are the guardrails that keep the day workable rather than a wall of back-to-back meetings.
5
Configure booking questions and confirmation
Add the intake questions you need on the booking form and set the confirmation behavior, including any redirect or confirmation message after booking.
6
Copy the event link and share it
Copy the event type link for a specific service, or share your main booking page when the customer should choose from several event types.

Share a calendar across your team

Use a round robin event type to distribute bookings across a team based on availability and, optionally, priority or equal distribution.
Use a collective event type when a meeting needs several people at once — Calendly only offers slots where all required hosts are free.
Every host connects their own calendar, so Calendly computes true team availability without anyone maintaining a separate shared calendar by hand.

Avoid double-booking and conflicts

Connect every calendar you actually use and enable conflict checking, so a busy time on any connected calendar is removed from your Calendly slots.
Set buffers before and after events and a minimum scheduling notice to stop back-to-back and last-minute bookings.
Use a daily limit so a heavy booking day cannot fill past what the host can realistically handle.

Set up reminders that cut no-shows

Use Calendly Workflows to automate reminders. A common cadence is an email plus SMS reminder 24 hours before and a second nudge one hour before.
SMS text reminders are available on Calendly's paid plans through Workflows — turn them on for appointment types where no-shows are expensive.
Workflows also handle follow-ups after the meeting, so a single automation covers confirmation, reminder, and follow-up without manual work.

Common mistakes to avoid

Connecting only one calendar when you keep commitments on several, which lets Calendly offer a slot you are not actually free for.
Leaving SMS reminders off on high-no-show appointments when the plan already includes Workflows.
Using a single one-on-one link for a team that should be on round robin, which sends every booking to one overloaded person.

Turn bookings into a receptionist that answers every channel

Let an AI receptionist send the right Calendly link

Calendly owns availability, confirmation, and the calendar write. Contact Center HQ answers the call, text, chat, or email, figures out what the customer wants, and hands over the correct booking page — then keeps the whole conversation in one place.

1Paste the Calendly event type or booking page URL into Public booking links.
2Choose Calendly booking page as the provider.
3Prefer event type links for specific services — demo, consult, callback, repair estimate, intake — and keep the main page as a fallback.
4Add keywords that let the assistant pick the right Calendly link from the caller's wording.

Try the live demo See pricing

FAQ

Calendly questions

How do I set up Calendly?

Create an account, connect your calendars, then create an event type. Choose the format (one-on-one, round robin, collective, or group), set the duration, location, availability, buffers, and booking questions, then copy the event link to share.

Does Calendly send SMS reminders?

Yes, on paid plans. Calendly Workflows can send automated SMS and email reminders and follow-ups. A typical setup sends a reminder 24 hours before and again one hour before the meeting.

What is a Calendly round robin event type?

A round robin event type distributes bookings across a team based on availability and optional rules like equal distribution or priority, so each new meeting goes to a different available team member instead of one person.

How does Calendly prevent double-booking?

Calendly checks every connected calendar for conflicts and removes busy times from your available slots. Buffers, minimum scheduling notice, and daily limits add further protection against back-to-back or last-minute bookings.

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Calendly

Who it is for

How to set up Calendly

Sign up and connect your calendars

Create an event type

Set duration, location, and availability

Add buffers and scheduling limits

Configure booking questions and confirmation

Copy the event link and share it